For families welcoming a baby born in the United States, securing the right legal documents is essential—especially if you plan to travel, return to your home country, or apply for dual nationality. Whether you're working with a surrogacy agency or navigating the process independently, here are the five key documents every U.S.-born baby should have.
1. U.S. Birth Certificate
The birth certificate is the foundational document for your baby. It is issued by the vital records office in the state where the baby was born and confirms the child’s legal identity and place of birth. You’ll typically receive a standard certified copy a few weeks after filing the birth information with the hospital.
Tip: Order multiple certified copies (usually 3–4) for future use, including for passport and travel document applications.
2. Apostille Certification
For families planning to use the birth certificate internationally, you’ll need to obtain an Apostille certification. This authenticates the birth certificate for legal use abroad, such as applying for a visa, registering household registration, or obtaining a travel document from the Chinese consulate.
Processing times vary by state, so early planning is advised.
3. U.S. Passport
A U.S. passport is essential for international travel. Both parents (or legal guardians) must appear in person with the baby at an authorized passport acceptance facility to apply. You’ll need the birth certificate, passport photos, and a completed DS-11 application form.
Note: Some states allow you to apply for a passport before the Social Security Number (SSN) is issued by entering “000-00-0000” on the form.
4. Chinese Travel Document
If the baby is eligible for Chinese nationality, they may be able to apply for a Chinese Travel Document, which serves as a temporary passport for travel to China. The application is processed through the Chinese consulate corresponding to the baby’s U.S. birthplace.
Requirements may include:
- Birth certificate (with Apostille)
- U.S. passport
- Pre birth order 9 (in certain surrogacy cases)
- DNA test (in certain surrogacy or special cases)
5. Social Security Number (SSN)
The SSN card is a key U.S. government ID used for taxes, insurance, and financial services. It’s automatically applied for when you complete the birth registration form at the hospital (in most states). The card is mailed to your U.S. address within 2–4 weeks.
If you missed the initial application or didn’t receive the card, don’t worry—we can assist with SSN replacement or manual application.