When a baby is born in the United States, there are five essential legal documents that must be obtained. These documents are not only required by law but are also critical for travel, healthcare, and future administrative needs. This guide is especially helpful for international families, including those welcoming their child through surrogacy.
1. Birth Certificate
- Why it's important: The birth certificate is the foundational document for all other identity and legal processes.
- How to obtain: After birth, the hospital submits the baby’s information to the state’s vital records office. Parents or guardians can then request an official certified copy.
- Processing time: Usually available within 2–3 weeks of birth.
2. Social Security Number (SSN)
- Why it's important: Needed for tax, insurance, and passport applications.
- How to obtain: Can be requested at the same time as the birth certificate or directly from a local Social Security Administration office.
- Required documents: Birth certificate, identification from both parents.
- Processing time: Typically 2–4 weeks.
3. U.S. Passport
* Why it's important: Required for international travel, especially for babies returning to China.
* How to apply: Parents must apply in person at an authorized passport acceptance facility (e.g., post office). Both parents must be present to sign the application.
Required documents:
- * Original birth certificate
- Parents' valid passports or IDs
- Passport photo of the baby
- DS-11 form
* Processing time: Regular service takes 4–6 weeks; expedited service is available in 1–2 weeks.
4. Chinese Travel Document (for children of Chinese citizens)
* Who it's for: Babies born in the U.S. with at least one Chinese parent, especially if the baby will travel back to China.
* How to apply: Apply at your nearest Chinese Consulate. An appointment is usually required.
* Required documents:
- Baby’s birth certificate (with Chinese translation if required)
- Parents' passports and visas
- Additional supporting documentation
- Passport photos
Note: If a U.S. passport has been issued, a travel document may not be granted.
5. Apostille Certification
* Why it's important: Required to legally use U.S. documents abroad, such as for hukou registration or school applications in China.
* How to obtain: Issued by the Secretary of State in the state where the birth certificate was issued.
* Required documents:
- Certified birth certificate
- Apostille request form
- Payment and return envelope
Processing time: Standard processing is 2–3 weeks; expedited options available.
Tips for Parents:
- Always request extra certified copies of the birth certificate.
- Ensure your mailing address is current to avoid document delays.
- At Miracle Angels Resolution, we specialize in helping international families with all newborn documentation, including expedited services. Feel free to reach out for guidance—we’re here to help every step of the way.