Birth Certificate, Passport & Travel Document Explained
After welcoming a baby in Canada, many families ask the same question:
“What documents do we need to apply for next?”
The good news is—once you understand the order and purpose of each document, the process becomes much easier.
Below is a practical, step-by-step overview based on real-world experience.
1. Birth Certificate — The Foundation Document
The birth certificate is the first and most important document after your baby is born.
Who submits the application?
- The hospital typically submits the birth information to the local authority
- Parents are required to complete a birth registration form
📌 Practical tips:
- Double-check the spelling of the baby’s name
- Make sure parents’ information is accurate and consistent
Which version should you request?
It’s strongly recommended to apply for the long-form birth certificate, which includes parents’ information.
This version is commonly required for future applications.
2. Canadian Passport — For International Travel
Once the birth certificate is issued, you can proceed with the Canadian passport application for your child.
Key points for child passports
- The application is submitted by a parent or legal guardian
- The child does not sign the form
- A compliant passport photo is required
Common documents include
- Long-form birth certificate
- Passport application form
- Passport photos
- Parents’ identification
- Guarantor/reference information (if applicable)
📌 Reminder:
Passport photo requirements are strict—incorrect photos are a common cause of delays.
3. Travel Document — For Returning or Short-Term Travel
Families planning to travel internationally may also need to apply for a travel document for their child.
General process
- Submit the application online
- Wait for preliminary review
- Submit physical documents as instructed
- Complete processing and collect the document
Does the baby need to be present?
- In many cases, yes—especially for in-person appointments
- Always follow the appointment instructions provided
4. Recommended Order of Application
To keep things simple and avoid delays, the recommended sequence is:
1️⃣ Birth registration and birth certificate
2️⃣ Prepare passport and/or travel document applications
3️⃣ Proceed based on your family’s travel plans
Most confusion comes from not knowing which step comes next, rather than the complexity of the process itself.